Delegations of Authority for Academic Affairs Actions

On October 1, 2006, the Vice Provost-Academic Affairs, was delegated the authority by then-Provost and Executive Vice Chancellor Virginia Hinshaw to administer the Academic Affairs program for the UC Davis campus, including development of implementing procedures and application of the UC Academic Affairs policies.

This site provides guidance for understanding delegations of authority regarding Academic Affairs actions. These authorities are official only when documented in an official policy or delegation of authority at http://manuals.ucdavis.edu/Information.htm.

Note: The APM policies referenced can be found at http://manuals.ucdavis.edu/apm/apm-toc.htm.

OTHER DELEGATIONS

ADDITIONAL COMPENSATION (SUMMER 9TH)

The approval authority for additional compensation resides with the Deans. The approval authority for retroactive additional compensation will also reside with the Dean. Refer to UCD 660.

APPOINTMENT VIA CHANGE IN DEPARTMENT

Department letters including a faculty vote along with a Candidate's Disclosure Certificate from both departments are submitted to the Dean's Office and forwarded to the Vice Provost for approval.

APPOINTMENT VIA CHANGE IN TITLE

An appointment via change in title requires an approved recruitment report or waiver of recruitment.  A dossier is prepared following the appointment checklist for the title being requested. Follow the delegation of authority for appointments for the proposed series, rank and step.  Change in title from 50% in Residence and 50% Professor to 100% Professor are approved by the Vice Provost - Academic Affairs.

ASSOCIATE DEAN AND EXECUTIVE ASSOCIATE DEAN ACADEMIC REVIEWS

All academic review actions (merit and promotions) during tenure as Associate or Executive Associate Dean are non-redelegated and come to the office of the Vice Provost-Academic Affairs for review by the Committee on Academic Affairs.

CAREER EQUITY REVIEW PROCESS

Refer to the Vice Provost - Academic Affairs web site for information: http://academicpersonnel.ucdavis.edu/career_equity_main.htm

CONFERRAL OF EMERITUS STATUS

Conferral of Emeritus status to Non-Senate members resides with the Chancellor.

CONFLICT OF COMMITMENT (APM 025)

The approval authority for outside professional activities resides with the Deans. Refer to UCD 025. The Provost has approval authority for full-time faculty's acceptance of additional compensated teaching at an outside institution (Complete the form in APM-025, Appendix B).

DEPARTMENT CHAIRS MERITS

The first and second merit actions during tenure as chair are redelegated to the Academic Deans, unless those actions are for merits to Professor, Step VI or first Above Scale. The third merit and all subsequent merits are delegated to the Vice Provost--Academic Affairs.

FACULTY PERSONNEL COMMITTEE ACTIONS

If a Faculty Personnel Committee member is up for an action that is normally delegated to the Dean, that action should come forward to the Academic Senate office for advisory review by CAP; it will be returned to the Dean for a final decision in accordance with the Delegation of Authority.

If a CAP member is up for an action that is delegated to the Dean, then it would be reviewed by the Faculty Personnel Committee and decided by the Dean. If a CAP member is up for an action that CAP would review (non-redelegated), a shadow CAP is appointed by the Vice Provost for that action, and the final decision rests with the Vice Provost - Academic Affairs.

The Vice Provost - Academic Affairs will appoint a "shadow" committee for each of the Academic Federation Personnel Committees when current members of those committees are being considered for merit or promotion actions. Each shadow committee will consist of individuals who have recently rotated off committee service, to ensure that they are aware of any recent changes in personnel policy and criteria.

ADDITION OF A JOINT WITHOUT SALARY APPOINTMENT OR TRANSFER OF FTE WITHIN THE SAME SERIES

Departmental letters with justification, including a departmental vote from all departments involved, Candidates Disclosure Certificate from all departments, and publication list are submitted to the Deans Office for Dean's comment, and forwarded to the Vice Provost for approval.

JUNIOR SPECIALISTS

The Dean has approval authority for appointments, increases in step from I to II and reappointment up to a third year of service. Any requests for reappointments beyond a third year must be approved by the Vice Provost. The Dean's Office is office of record for these actions.

LEAVES (APM 700 -760)

All professional development leaves and special research leaves with salary of greater than 30 days and all other leaves of greater than seven days, with and without salary, must be approved by the Vice Provost in advance of the leave.  All leaves should be submitted through the Forms-On-Line system (https://academicpersonnel.ucdavis.edu/FormsOnLine.cfm).  See http://academicpersonnel.ucdavis.edu/AcademicAppointeeLeaveApprovalChart.pdf.

OFF-SCALE SALARIES (APM 620)

The Department Chair submits a recommendation for an off-scale salary to the Dean. The Dean has the authority to approve off-scale increments less than one step in recruitment and retention cases, for faculty up to and including the rank of Professor, Step V, or equivalent eligible title. These actions must be reported to the Vice Provost-Academic Affairs. Recommendations for all other off-scale salary increments or increases in off-scale increments must be submitted through the Dean, who will comment as appropriate, to the Vice Provost-Academic Affairs.

RECALL ("EMERITUS" FACULTY ONLY) (APM 120)

The Dean will review the Departmental letter requesting the recall, add concurrence and submit to the Vice Provost, who has approval authority. See http://academicpersonnel.ucdavis.edu/forms/forms.cfm#checklists.

REDELEGATED ACTIONS THAT REQUIRE FEDERATION COMMITTEE REVIEW

If an action is redelegated to the Dean and the action requires federation committee review, the action should be sent directly to the Academic Federation office.

RETROACTIVE APPROVAL OF ACTIONS

The Vice Provost-Academic Affairs must approve all retroactive actions in the following circumstances. For a fiscal year appointee, a retroactive action is one that is approved more than 60 days after the effective date of the action. An example for academic year appointees would be an action that is approved more than 60 days after the beginning of the service period. All retroactive actions must include a recommendation from the Dean. The final decision for any action more than 60 days retroactive remains with the Vice Provost - Academic Affairs.

TEACHING AT AN OUTSIDE INSTITUTION (APM-025)

The Provost has been delegated approval of full time faculty's acceptance of additional compensated teaching at an outside institution (complete the form in APM-025, Appendix B).

DELEGATION OF AUTHORITY FOR ADMINISTRATIVE TITLES

The Chancellor has approval authority for appointments and reappointments of the following titles:

• Department Chair (APM 245)
• Acting Department Chair (APM 245)
• Vice Chair (APM 245)
• Associate and Assistant Dean (APM 240)
• Directors of Organized Research Units (APM 242)
• Faculty Fellow (APM 358)
• Faculty Consultant (APM 380)

• College/School based programs