Delegations of Authority for Academic Personnel Actions

On October 1, 2006, the Vice Provost-Academic Personnel, was delegated the authority by then-Provost and Executive Vice Chancellor Virginia Hinshaw to administer the academic personnel program for the UC Davis campus, including development of implementing procedures and application of the UC academic personnel policies.

This site provides guidance for understanding delegations of authority regarding academic personnel actions. These authorities are official only when documented in an official policy or delegation of authority at http://manuals.ucdavis.edu/da.

Note: The APM policies referenced can be found at http://manuals.ucdavis.edu/apm/apm-toc.htm.

OTHER DELEGATIONS

ADDITIONAL COMPENSATION (SUMMER 9TH)

The approval authority for additional compensation resides with the Deans. The approval authority for retroactive additional compensation resides with the Vice Provost. Refer to UCD 660.

APPOINTMENT VIA CHANGE IN DEPARTMENT

Department letters including a faculty vote along with a Candidates Disclosure Certificate from both departments are submitted to the Deans Office and forwarded to the Vice Provost for approval.

APPOINTMENT VIA CHANGE IN TITLE

An appointment via change in title requires an approved waiver of recruitment. A dossier is prepared following the appointment checklist for the title being requested. Follow the delegation of authority for appointments for the proposed series, rank and step.

CAREER EQUITY REVIEW PROCESS

Refer to the Vice Provost - Academic Personnel web site for information: http://academicpersonnel.ucdavis.edu/career_equity_main.htm

CONFLICT OF COMMITMENT (APM 025)

The approval authority for outside professional activities resides with the Deans. Refer to UCD 025.

DEPARTMENT CHAIRS MERITS

The first and second merit actions during tenure as chair are redelegated to the Academic Deans. The third merit and all subsequent merits are delegated to the Vice Provost--Academic Personel.

FACULTY PERSONNEL COMMITTEE ACTIONS

If a Faculty Personnel Committee member is up for an action that is normally delegated to the Dean, that action should come forward to the Academic Senate office for advisory review by CAP; it will be returned to the Dean for a final decision in accordance with the Delegation of Authority.

If a CAP member is up for an action that is delegated to the Dean, then it would be reviewed by the Faculty Personnel Committee and decided by the Dean. If a CAP member is up for an action that CAP would review (non-redelegated), a shadow CAP is appointed by the Vice Provost for that action, and the final decision rests with the Office of the Provost.

The Vice Provost - Academic Personnel will appoint a "shadow" committee for each of the Academic Federation Personnel Committees when current members of those committees are being considered for merit or promotion actions. Each shadow committee will consist of individuals who have recently rotated off committee service, to ensure that they are aware of any recent changes in personnel policy and criteria.

ADDITION OF A JOINT WITHOUT SALARY APPOINTMENT OR TRANSFER OF FTE WITHIN THE SAME SERIES

Departmental letters with justification, including a departmental vote from all departments involved, Candidates Disclosure Certificate from all departments, and publication list are submitted to the Deans Office for Dean's comment, and forwarded to the Vice Provost for approval.

LEAVES (APM 700 -760)

All leaves of greater than seven days, with and without salary, must be approved by the Vice Provost in advance of the leave, including: professional leave, family care leave, childbearing leave and sabbatical leave. See http://academicpersonnel.ucdavis.edu/approval_requirements_for _leave.html.

OFF-SCALE SALARIES (APM 620)

The Department Chair submits a recommendation for an off-scale salary to the dean. The Dean has the authority to approve off-scale increments up to $100 less than one step in recruitment and retention cases, for faculty up to and including the rank of Professor, Step V, or equivalent eligible title. These actions must be reported to the Vice Provost-Academic Personnel. Recommendations for all other off-scale salary increments or increases in off-scale increments must be submitted through the Dean, who will comment as appropriate, to the Vice Provost-Academic Personnel.

RECALL ("EMERITUS" FACULTY ONLY) (APM 120)

The Dean will review the Departmental letter requesting the recall, add concurrence and submit to the Vice Provost, who has approval authority. See http://academicpersonnel.ucdavis.edu/forms/forms.cfm#checklists.

RETROACTIVE APPROVAL OF ACTIONS

The Vice Provost-Academic Personnel must approve all retroactive actions. For a fiscal year appointee, a retroactive action is defined as any action more than 30 days after the effective date of the action. For academic year appointees, a retroactive action is defined as any action more than 30 days after the beginning of the service period.

DELEGATION OF AUTHORITY FOR ADMINISTRATIVE TITLES

The Chancellor has approval authority for appointments and reappointments of the following titles:

• Department Chair (APM 245)
• Acting Department Chair (APM 245)
• Vice Chair (APM 245)
• Associate and Assistant Dean (APM 240)
• Directors of Organized Research Units (APM 242)
• Faculty Fellow (APM 358)
• Faculty Consultant (APM 380)

• College/School based programs